If you have provided one of the below documents, we also need proof of your national insurance number to verify your right to work:
- Birth certificate
- Adoption certificate
- Certificate of Naturalisation/ Registration
- Immigration Status Document
What documents can I use to prove my national insurance number?
Any document issued either by the government or a previous employer. This could be one of the below:
- National Insurance Card
- Letter from government issuing you your national insurance number
- P45/ P60
- Payslip from a previous employer
- DWP letter
- Universal Tax credits letter
- Job seekers allowance letter
- Tax credits letter
- HMRC letter
What are the requirements of this proof of my national insurance number?
- It must display your first name; either in full or the first initial. For example, D and David are both acceptable
- It must display your surname in full. If you have multiple surnames your document must display all of your surnames. For example, if your full surname, as displayed on your identity document is Smith Jones Williams Brown your proof of national insurance number must display all of these surnames and not just Smith
- We must be able to identity that it was issued by the government or a previous employer. We cannot accept handwritten or a document which simply displays your name and national insurance numbers as proof.
- It must be an original document. This means we cannot accept:
- Photos of a screen including mobile phone and computer screens
- Screenshots including taking a photo within a mobile phone, tablet or computer
- Documents printed on paper including photos or scans of a previously captured image which has then been printed.
- It needs to display your national insurance number in full. In cannot be covered, cropped or obscured in anyway.
I do not have any document which displays my national insurance number, what can I do?
- If you are a UK citizen you can provide a passport (can be expired) instead, which does not require proof of your national insurance number
- Alternatively you can use your personal tax account to print a National Insurance number letter. You’ll need to sign in to, or set up a Government Gateway account. Please follow these steps:
- Click on the following link:https://www.gov.uk/government/publications/national-insurance-get-your-national-insurance-number-in-writing-ca5403
- Click on "Already know my National Insurance Number"
- Sign in, on your Government gateway account or alternatively create a new account if you don’t have one already by clicking on "Don't have a Government Gateway account" button.
- Once you create the account, you need to go back to "Already Know My National insurance number", sign in and follow the instructions.
- An automated letter will be created displaying your details. Please download this letter as a PDF file and so that it can be uploaded to your form.
I have changed my name so my certificate or immigration status document displays a different name compared to my current name, what should I do?
You will need to provide proof of your name change. Please see here for the requirements
I have a very long surname and so when they send me a letter or payslip my name is not displayed in full
You will need to request the issuing authority of your proof of national insurance number (either the government or your previous employer) to update your name on their system so it contains your surname in full. We cannot accept any name mismatches as we are verifying your right to work along with your identity.
They spelt my name wrong on my letter or payslip that is why it is different
You will need to request the issuing authority of your proof of national insurance number (either the government or your previous employer) to update your name on their system so it displays the correct spelling of your name. We cannot accept any name mismatches as we are verifying your right to work along with your identity.
I only get my payslip online, this is why I have sent you a screenshot
If you receive your payslip online and not via a physical document, you should be able to download a PDF file of your payslip instead which you can then upload to the applicant form. We cannot accept a screenshot of your payslip. Alternatively, you can provide a letter issued by the Government which confirms your national insurance number
I am a UK citizen, why can I not just use my birth certificate?
The requirements set by the Home Office for proving your right to work in the UK with a birth certificate are that this must be in combination with proof of your national insurance number.